You must have Office 365 global admin permissions to set up Skype for Business. If you have a firewall or proxy server that restricts access to parts of the web, consider hiring a Microsoft partner to set up Skype for Business for you.
1. Plan for Skype for Business
If you have Office 365 Business Premium or Business Essentials, you can use Skype for Business to make online calls to other people in your business who are on your subscription. For example, if your business has 10 people, you'll be able to call and IM each other, and host online meetings using Skype for Business after performing the steps 2-6 below.
If you want to use Skype for Business to make and receive calls from people external to your business:
- Option 1. Use the free Skype app. If you have a very small business (for example, 1-2 people) using the Skype app is the better way to go. It's less expensive to use for domestic and international calls. You can still hold conference calls, make video calls, and share your desktop for presentations. Check out the rates and payment options.
- Option 2. Upgrade your plan, and buy Cloud PBX and the PSTN Calling plan. The easiest way to find out how much this costs, and then make the switch, is to call Support and have them do everything for you.
To learn more, see Plan for Skype for Business
2. Sign in to Office 365
Skype for Business Online is part of the Office 365 suite of services. To set up Skype for Business Online you need to sign in to Office 365. Here's how you do that:
- Locate your Office 365 user ID (for example, rob@fourthcoffee.com). You received an email from the Microsoft Online Services Team that contains the Office 365 user ID that you created when you purchased Skype for Business Online. The mail looks something like this:
- Go to https://portal.office.com/ and enter your Office 365 user ID and password. After you sign in, you'll see the Office 365 admin center:
3. Set up your domain and users
Now that you're signed in to Office 365, you can set up your domain and people in your organization to use Skype for Business Online.
- Add your users and domain to Office 365: Use the Office 365 setup wizard to set up your custom domain (such as fourthcoffee.com) with Office 365. By default the Office 365 setup wizard includes setting up Skype for Business Online and creating your Skype for Business user IDs. If you already used the wizard to set up your domain for Office 365, then you've completed this step.
- Check your domain and DNS connections: Use our tool - the domains troubleshooter - to check that your domain and DNS settings are correct. Doing this now will go a long way to helping figure out any setup issues later since you'll be able to eliminate DNS settings as the source of future issues.
- Set up your outgoing connections: Most small businesses don't need to do this step. But if you have a firewall or proxy server that restricts access to parts of the web, you must create rules to allow access to the Skype for Business Online endpoints. This is an advanced step best performed by someone experienced with configuring firewalls and proxy servers. If you haven't done this before, consider hiring a Microsoft partner to set up Skype for Business for you.
4. Set up IM and presence in your organization
Instant Messaging (IM) and presence (what is this?) are basic features included with Skype for Business. By default the people in your business can Skype and IM with each other.
- Choose who else your Skype for Business users can communicate:
- IM with Skype for Business users in another business. Both you and the other business will need to configure your systems.IMPORTANT: If you have two domains in your business, such as rob@contosowest.com and ina@contosoeast.com, you need to do this step so all of your users can communicate with each other.
- IM with Skype users outside your business
- Choose who sees whether co-workers are online: The presence feature shows who's online and what their availability is, such as available, busy, away, or presenting.
You can choose the default settings for everyone in your business:- Automatically display a person's online presence to everyone in the organization
- Display a person's online presence only to their contacts
For instructions, see Configure presence in Skype for Business Online.
5. Download and install Skype for Business
To use Skype for Business on your PC, Mac, or mobile device, you and other people in your business have to first install the Skype for Business download on your devices.
- Install Skype for Business: Instructions how to download the app from the Office 365 portal, and install it on your PC or Mac.
- Deploy the Skype for Business client in Office 365: Instructions for deploying the app in a large enterprise.
- Mobile installation: Download, install, and sign in to Skype for Business on:
- Choose whether to receive alerts on phones and tablets: When you have Skype for Business installed on a mobile device, you and others in your business can receive alerts about incoming and missed instant messages.
6. Test to make sure everything is working
First, test whether you and others in your business can sign in to Skype for Business. Check that you can IM each other, see each other's presence, and try a quick meeting.
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